BYLAWS OF THE PHILADELPHIA REGIONAL CHAPTER
OF THE ACOUSTICAL SOCIETY OF AMERICA
ARTICLE 1 – MEMBERSHIP
Section 1 – Eligibility
Any member of the Acoustical Society of America in good standing and any other person engaged or interested in the fields of acoustics who subscribes to the aims and purposes of this Chapter as prescribed in the Charter shall be eligible to become a member.
Section 2 – Members
At least ten active members of a Regional Chapter shall be members of the Acoustical Society of America.
Section 3 – Election
Eligible persons shall become members of this chapter upon application to the Chapter Executive Committee and payment of the prescribed dues.
Section 4 – Termination of Membership
Membership in the Chapter may be terminated at any time by resignation or by majority vote of the Chapter Executive Committee. Failure to pay local dues for one year may be deemed sufficient cause for such action.
Section 5 – Dues
The annual dues of the Chapter shall be established by the Chapter Executive Committee.
ARTICLE 2 – MEETINGS
Section 1 – Technical Meetings
The number of technical meetings shall be established by the Executive Committee. A minimum of two technical meetings per year shall be held. Technical meetings shall be called by the Chair, based upon the recommendation of the program committee or other duly appointed committees from the membership.
Section 2 – Business Meetings
The annual business meeting and the election of officers shall take place in the spring of the year prior to 15 May. The business meeting may be held concurrently with a scheduled technical meeting. Other business meetings may be called by the Chair with the approval of the Executive Committee. Chapter business may be brought up at any scheduled technical meeting.
ARTICLE 3 – OFFICERS AND EXECUTIVE COMMITTEE
Section 1 – Chapter Executive Committee
The Chapter Executive Committee shall consist of the officers, the Chapter Representative to National, and three or more members at large including the most recently retired Chair. The affairs of the Chapter shall be managed by the Chapter Executive Committee. Any vacancy occurring in the Executive Committee may be filled for the unexpired term by a majority vote of the remaining members of the Committee. The Committee shall be charged with the determination of the eligibility of applicants for membership and shall continually strive to increase the membership of the Chapter and encourage membership in the Acoustical Society of America.
Section 2 – Qualifications of Officers and Chapter Representative to National
At least half of the officers and the Chapter Representative to National shall be members in good standing of the Acoustical Society of America.
Section 3 – Duties of Officers
The Chair shall preside at the meetings of the Chapter and the Chapter Executive Committee and shall assign duties to the Executive Committee. The Chair shall be responsible for scheduling Chapter Executive Committee Meetings.
The Vice-Chair shall assume the duties of the Chair in his/her absence. The Vice-Chair shall be responsible for ensuring that chapter meetings are being scheduled and implemented.
The Secretary shall keep a record of the Chapter affairs including minutes of Chapter Business meetings and Executive Committee meetings, and shall present reports of these records as requested by the Chair. The Secretary shall handle correspondence, as directed and approved by the Executive Committee. The Secretary shall maintain the Chapter membership mailing list (this list shall include the Chair of the Regional Chapter Committee and the ASA Home office), shall forward to members announcements of forthcoming meetings and other Chapter mailings, shall publish notices in advance of meetings, and shall disseminate to the general public notices of the activities of the Chapter through appropriate media. The Secretary shall maintain meeting attendance lists that are required in filing the yearly financial status reports. The Secretary shall maintain a supply of ASA Membership application forms as well as Chapter Membership forms. The ASA Membership application is also available online at asa.aip.org.
The Treasurer shall keep the financial records of the Chapter. The Treasurer shall receive and take custody of the Chapter funds and expend the same, as directed and approved by the Executive Committee. The Treasurer shall provide financial reports as requested by the Chair. The Treasurer shall file a financial status report each January covering the prior calendar year. Filing of the financial status report will enable the chapter to be eligible for receiving funds.
Section 4 – Duties of the Chapter Representative to National
The Chapter Representative to National is a member of the Committee on Regional Chapters. He/She shall attend or find an alternate to attend the Committee on Regional Chapters meetings which are concurrent and collocated with the national meetings of the Society. The Chapter Representative shall be the conduit for information between the Chapter and the ASA. After each election or change of Executive Committee members, the Chapter Representative shall send the Chair of the Committee on Regional Chapters and the Acoustical Society of America a list of the names and contact information for the Chapter officers and Chapter Representative (and, if this is a Student Chapter, the faculty advisor). The Chapter Representative shall ensure that the Chair of the Regional Chapters Committee and the ASA Home office are notified of Chapter activity.
Section 5 – Term of Office
The term of office for the Officers, Chapter Representative to National and members at large shall be one year, starting 1 July.
Section 6 – Election of the Chapter Executive Committee
Each year a nominating committee shall be appointed by the Chair with approval of the Chapter Executive Committee, to propose a slate of officers, Representative to National, and Members-at-large to serve on the Executive Committee for the following year. Additional nominees may be proposed by any member of the Chapter. Upon determination for eligibility by the nominating committee, these names will be placed on the ballot. A written ballot shall be used for election if there is more than one candidate for any position.
ARTICLE 4 – COMMITTEES
Section 1 – General
The Executive Committee chaired by the current Chapter Chair and any additional committees as appropriate shall be constituted to assist the Chapter in fulfilling the Chapter objectives. Committee chairpersons and members of other committees shall be appointed by the Chapter Chair with the advice and consent of the Executive Committee.
Section 2 – Executive Committee
The Executive Committee shall carry out all duties assigned by the Chair including but not limited to the establishment of the program of technical meetings (selection of speakers, arrangements for meeting places and the necessary equipment to conduct the meetings), outreach to local schools, and membership drives.
Section 3 – Additional Committees
The Chair shall be empowered to appoint such permanent and ad hoc committees as are required to successfully execute the business of the Chapter.
ARTICLE 5 – AMENDMENT
These Bylaws may be altered or amended by a majority vote of the members of the Chapter voting, in person or by proxy, at a scheduled meeting, provided that:
• Notice of the proposed change, and of the meeting at which it is to be considered, have been given to all chapter members at least twenty days previously, and
• The Executive Council of the Acoustical Society of America has been notified of the proposed change at least twenty days previously.
Date these Bylaws voted by the Chapter Membership __8/9/2012_______________
Date these Bylaws approved by ASA Executive Council